🎯 Recruitment & Applicant Tracking

From job post to signed offer -
no ATS subscription needed

Post jobs, track candidates, schedule interviews, extend offers, and onboard new hires - all inside CrmLeaf HRMS. When an offer is accepted, the employee record is created automatically. Zero data re-entry between hiring and HR.

Job pipeline managementInterview schedulingOffer letter automationBranded career siteCandidate databaseSkills & competency tracking

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CrmLeaf HRMS - Recruitment & ATS

Open positions

218

Active candidates

12d

Avg time-to-offer

Active pipeline

Senior Product Manager

18 applicants · 4 in final round

Final Round

Frontend Engineer (React)

31 applicants · 6 shortlisted

Interview

HR Business Partner - Dubai

11 applicants · Offer extended

Offer Out

Sales Lead - Riyadh

9 applicants · Screening

Screening

Offer accepted → HRMS auto-createPriya R. offer accepted · Employee record created · Onboarding checklist started

How it works

Step by step - from setup to outcome

Create job openings and publish to your career site

Create a job opening with title, department, location, job description, required skills, and screening questions. Publish it to your branded CrmLeaf career site in one click - a public-facing careers page on your own subdomain, no third-party job board plugin required. Jobs can also be shared directly as links via LinkedIn, email, or WhatsApp.

Why this matters: Most companies either pay for a separate careers site tool or use a spreadsheet to track applications. CrmLeaf includes a live career site - free, no plugins.

JobsCareer SiteSkills matching

Candidates apply - pipeline stages track every application

Applications arrive in CrmLeaf and are organised by pipeline stage: Applied → Screening → Interview → Assessment → Final Round → Offer → Hired. HR moves candidates between stages with one click. Scorecards, interview notes, and rejection reasons are logged against each application for future reference and compliance.

Job ApplicationsPipeline stagesCandidate scorecards

Interview scheduling - synced to Google Calendar and Zoom

Schedule interviews directly from the candidate profile. Interview slots are checked against interviewer availability via Google Calendar integration. Zoom meeting links are auto-generated. The candidate receives a calendar invite. Interview feedback forms are sent to panel members automatically after each interview - no chasing for feedback via email.

Interview ScheduleGoogle Calendar syncZoom integrationFeedback forms

Offer letter generated and sent - with e-sign or PDF

Generate offer letters from a configurable template pre-filled with the candidate's name, role, department, salary (from the Salary module), joining date, and any custom clauses. Send for digital acknowledgement or download as a PDF. Offer status tracks acceptance, negotiation, or decline - and when accepted, triggers the next step.

Offer LettersSalary from CTC moduleDigital acknowledgement

Offer accepted → Employee record created automatically in HRMS

When an offer is accepted, CrmLeaf automatically creates the employee profile in HRMS - with name, role, department, designation, salary structure, and joining date pre-populated from the offer. The onboarding checklist starts. No data re-entry between recruiting and HR. The new hire is payroll-ready before they even arrive on day one.

Why this matters: The average time between offer acceptance and payroll setup in manual systems is 3–5 days of HR admin. CrmLeaf eliminates it entirely - the profile exists the moment the offer is signed.

Offer → HRMS auto-createOnboarding triggeredPayroll-ready

Key capabilities

Everything in the Recruitment & ATS module

📢

Job pipeline management

Unlimited job openings with configurable pipeline stages, screening questions, required skills, and department mapping. Each job tracks time-open, application volume, source breakdown, and offer conversion rate.

🌐

Branded career site

A live, public careers page on your own subdomain - showing all open positions with apply buttons. No third-party plugin. No separate careers site subscription. Customise with your brand colours and logo.

📅

Interview scheduling & feedback

Schedule interviews against interviewer availability, auto-generate Zoom links, send calendar invites, and collect structured feedback forms from every panel member after each round - all from one screen.

📄

Offer letter generation

Configurable offer letter templates pre-filled with job, salary, and candidate data. Send for digital acknowledgement. Track acceptance, negotiation, and decline. Accepted offers auto-trigger HRMS onboarding.

🗃️

Candidate database

Every candidate who ever applied is stored in the candidate database - searchable by skill, role, location, and status. Re-engage past candidates for future openings without starting from scratch.

📊

Recruitment reports

Time-to-fill, time-to-offer, source effectiveness, offer acceptance rate, pipeline conversion by stage - all trackable per role, department, and hiring manager. Identify bottlenecks before they delay critical hires.

Platform integration

Recruitment is the start of the employee lifecycle - the offer feeds directly into HRMS onboarding

Performance triggers headcount requests. Recruitment sources and screens candidates. When an offer is accepted, Employee Records is created automatically. Salary from the offer populates the Payroll structure. The chain is complete.

From

Performance / Headcount

→

This module

Recruitment & ATS

→

Employee Records

→

Payroll Structure

12d

Average time-to-offer for CrmLeaf customers - vs 28 days average with manual hiring processes

Zero

Manual data re-entry from offer to employee record - auto-created on offer acceptance

100%

Interview feedback collected digitally - no chasing panel members via email or WhatsApp

1-click

Career site published from job creation - no separate tool, no developer required

Tutorial: Set up your recruitment pipeline in CrmLeaf HRMS

Create your first job, configure pipeline stages, publish to your career site, and process your first hire end-to-end.

Read tutorial →

Questions

Recruitment & ATS - FAQ

CrmLeaf HRMS includes a full Applicant Tracking System - job pipeline, candidate database, interview scheduling, offer letters, and a branded career site. There is no separate ATS subscription required. The Recruitment module is included in the Growth plan at $99/month flat, for unlimited employees and unlimited job openings.

CrmLeaf creates a public-facing careers page for your company - showing all open positions with an apply button. Applications submitted through the careers page flow directly into the Recruitment pipeline. The career site is hosted on a subdomain (e.g., careers.yourcompany.com) and customisable with your logo and brand colours. No coding required.

When a candidate marks an offer as accepted (or HR marks it accepted), CrmLeaf automatically creates an employee profile in HRMS pre-populated with the candidate's name, role, department, designation, salary structure (from the offer), and joining date. The onboarding checklist starts immediately - document collection, compliance setup, shift assignment. No manual HR data entry.

CrmLeaf generates a shareable job URL for each opening that can be posted to LinkedIn, Indeed, Naukri, or any job board manually. Direct API integration with LinkedIn for one-click posting is on the roadmap. For now, applications from external postings can be entered manually or imported - and the candidate database stores all applications in one place regardless of source.

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