Does CrmLeaf HRMS handle the complete India statutory compliance calendar automatically?

Yes. CrmLeaf HRMS covers the full India statutory compliance cycle: PF ECR challan generated and ready by the 15th; ESIC challan generated and ready by the 21st; TDS computed per employee based on IT declaration and regime choice; Form 24Q generated quarterly; Form 16 generated annually by 15 June; Professional Tax computed at the correct state slab; and Gratuity accrued from joining date under the Payment of Gratuity Act, 1972.

Which states' Professional Tax slabs does CrmLeaf HRMS support?

CrmLeaf HRMS supports Professional Tax for all PT-applicable states with pre-loaded slabs, including Maharashtra, Karnataka, Tamil Nadu, Andhra Pradesh, Telangana, West Bengal, Gujarat, Madhya Pradesh, Meghalaya, Orissa, and Kerala. PT is auto-applied based on the employee’s registered work location.

How does CrmLeaf HRMS handle the old vs new tax regime for TDS?

When an employee joins, they select their tax regime through the self-service portal. CrmLeaf computes projected annual TDS under both the old regime (with HRA exemption, LTA, 80C deductions) and the new regime (flat slab rates) and shows both figures for comparison. The employee submits their IT declaration, and TDS is computed accordingly for the rest of the financial year - with the option to change regime at the start of each financial year.

What happens if a new employee's UAN isn't generated within 30 days?

Late UAN generation is a violation of the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952. CrmLeaf HRMS flags every new employee with a UAN generation task on the onboarding checklist, with a 30-day deadline from the joining date. The HR dashboard shows pending UAN generations as overdue compliance items, since EPFO can levy penalties under Section 14A and charge interest at 12% per annum on delayed PF deposits.

🇮🇳 India · INR payroll

The only HRMS built for
India's statutory complexity

PF, ESIC, TDS, state-wise Professional Tax, Gratuity under the Payment of Gratuity Act 1972, and Tally sync - all automated on every payroll run. Not configured. Built in.

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India - Market Overview

CrmLeaf HRMS compliance snapshot

Regulatory bodiesEPFO · ESIC · CBDT · State PT departments

CurrencyINR (Indian Rupee)

Income taxOld regime (with deductions) or new regime (flat slabs) - employee choice

PF deadlineChallan due by the 15th of the following month

ESIC deadlineChallan due by the 21st of the following month

Key lawsEPF Act 1952 · ESI Act 1948 · Income Tax Act 1961 · Gratuity Act 1972

Local compliance requirements

India - 6 HR challenges CrmLeaf solves

Every requirement is specific to India. Generic global HRMS tools don't handle these - CrmLeaf does.

PF challan generation - by the 15th

The Employees' Provident Funds and Miscellaneous Provisions Act, 1952 mandates PF challan deposit by the 15th of every month. Delay attracts interest at 12% per annum plus damages of 5-25% of arrears under Section 14B.

✓ CrmLeaf auto-generates the PF ECR (Electronic Challan cum Return) after every payroll run, ready for upload to the EPFO Unified Portal.

ESIC contribution - for wages below ₹21,000/month

The Employees’ State Insurance Act, 1948 applies to employees earning up to ₹21,000/month. Employer contributes 3.25%, employee 0.75%. ESIC challan must be deposited by the 21st, and new employees registered within 10 days of joining.

✓ CrmLeaf calculates ESIC applicability per employee, auto-generates the contribution challan, and flags new joiners requiring IP number registration within the 10-day window.

TDS computation - new vs old tax regime

Under Section 192 of the Income Tax Act, 1961, employers must deduct TDS on salary based on each employee's projected annual income and chosen tax regime. Form 24Q is filed quarterly, Form 16 issued by 15 June. Wrong deduction triggers 1.5% per month interest.

✓ CrmLeaf computes TDS per employee under both regimes, lets employees submit IT declarations via self-service, and generates Form 24Q and Form 16 automatically.

Professional Tax - state-wise slabs

Professional Tax is a state-level levy with different slabs in each state - Maharashtra, Karnataka, and Tamil Nadu all differ. PT is deductible from salary and remitted to the respective state government; the wrong state or slab means tax authority scrutiny.

✓ CrmLeaf has pre-loaded PT slabs for every PT-applicable state, applied automatically per employee work location.

Gratuity provisioning from day one

Under the Payment of Gratuity Act, 1972, every employee with 5+ years of service is entitled to gratuity: (Basic + DA × 15 × years) ÷ 26, payable within 30 days of the last working day. Delay attracts 10% per annum simple interest.

✓ CrmLeaf tracks gratuity accrual per employee from the joining date - the liability is always visible for quarterly provisioning, with the F&F calculator producing the exact payout at exit.

Tally ERP integration - zero manual journals

Indian SMBs overwhelmingly use Tally ERP for accounting. Every month, someone spends 2-4 hours manually posting payroll journal entries, and errors here cause balance sheet mismatches that take days to trace.

✓ CrmLeaf syncs all payroll entries to Tally automatically after every run - salary expense, bank credit, and every statutory liability posted to the correct ledger heads in under 2 minutes.

Critical compliance alert · India

UAN must be generated within 30 days of every new joining - not at payroll time

The Universal Account Number (UAN) is a unique 12-digit number assigned to every PF member under the Employees’ Provident Funds and Miscellaneous Provisions Act, 1952. Employers must generate and activate the UAN within 30 days of the employee’s date of joining - not at the time of the first payroll run. Most HR teams treat UAN generation as a payroll task, so new joiners who complete their first 30 days before the payroll cycle runs are already in violation.

Penalty: ₹5,000-25,000 per employee for delayed UAN generation, plus 12% per annum interest on delayed PF contributions under Section 14A of the Employees’ Provident Funds Act, 1952.

CrmLeaf HRMS - India

Every feature built for India compliance

PF ECR auto-generation

Provident Fund Electronic Challan cum Return generated automatically after every payroll run. Employer (12%) and employee (12%) contributions calculated per employee on PF wages, ready for upload to the EPFO Unified Portal by the 15th.

ESIC challan and IP number management

ESIC contributions (3.25% employer + 0.75% employee) calculated for all employees below ₹21,000/month. IP numbers tracked and new joiners flagged for registration within 10 days. Challan auto-generated for upload by the 21st.

Form 24Q and Form 16 generation

Quarterly Form 24Q (TDS statement for salary) generated per quarter. Annual Form 16 Part A and Part B generated by 15 June for every employee, with IT declarations under both old and new regime supported.

State-wise Professional Tax

PT slabs pre-loaded for every PT state. The employee's work location determines which state's slab applies - PT is deducted and remitted to the correct state authority, with slab updates applied automatically.

Gratuity calculator - Payment of Gratuity Act 1972

Gratuity accrual tracked from joining date using the statutory formula: (Basic + DA × 15 × years) ÷ 26. F&F settlement includes gratuity automatically after 5 years of service, with a provisioning report for finance teams.

Tally ERP payroll sync

One-click sync posts payroll journal entries to Tally ERP after every run - salary expense, PF payable, ESIC payable, TDS payable, PT payable, and net bank disbursement. Ledger mapping is configured once, applied forever.

₹8,250

Flat monthly price in INR - unlimited employees, no per-head charge ever

₹0

Statutory penalties for CrmLeaf customers who file PF, ESIC, and TDS challans on time every month

2 min

Time for Tally sync after payroll approval - all ledger entries posted with zero manual input

30 days

Statutory window for UAN generation - CrmLeaf flags new joiners needing UAN within this window

“

We were managing PF challans in Excel and posting journals to Tally manually every month. It took one person two full days. After CrmLeaf, the PF ECR is ready in 10 minutes, Tally sync is done in 2 minutes, and we haven't had a single late filing in 18 months.

✓ 2 days → 12 minutes for monthly PF and Tally compliance

Ananya Krishnan

Finance Controller · Manufacturing · Pune · 340 employees

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