Business Case · Pricing Model ROI

₹10L+

annual saving for a 300-person company switching from ₹350/employee/month to CrmLeaf flat ₹8,250/month

Per-employee pricing grows with every hire. Flat pricing does not.

Every HRMS vendor uses per-employee-per-month (PEPM) or flat pricing. Over a 3-year growth horizon, the difference compounds into a significant financial decision.

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The hidden cost mechanism

How PEPM pricing compounds: the headcount growth multiplier

Per-employee pricing seems reasonable at 50 employees. At ₹350/head that is ₹17,500/month. As the business grows from 100 to 300 employees, the HRMS bill triples - from ₹35,000/month to ₹1,05,000/month - without the software delivering more value per employee.

For high-turnover businesses (retail, logistics, staffing), the effect is worse: headcount fluctuates seasonally but PEPM charges at peak. A staffing agency with 500 placements in Q4 and 200 in Q1 pays for 500 in Q4 even though the operational need is identical to Q1. CrmLeaf’s flat ₹8,250/month is identical in Q4 and Q1.

Financial model

The numbers - verifiable and specific

Cost item	Without CrmLeaf	With CrmLeaf
100 employees at ₹350/head/month	₹35,000/month = ₹4.2L/yr	₹8,250/month = ₹99K/yr
200 employees at ₹350/head/month	₹70,000/month = ₹8.4L/yr	₹8,250/month = ₹99K/yr
300 employees at ₹350/head/month	₹1,05,000/month = ₹12.6L/yr	₹8,250/month = ₹99K/yr
500 employees at ₹350/head/month	₹1,75,000/month = ₹21L/yr	₹8,250/month = ₹99K/yr
3-year saving (100 → 300 linear growth)	₹24.3L over 3 years	₹2.97L over 3 years

Financial model

The numbers - verifiable and specific

Your business case calculator

Current employees

Annual headcount growth %

Per-employee monthly rate (₹)

Planning horizon (years)

Your estimated cost

Total PEPM cost over 3 years₹32,02,500

Total CrmLeaf flat cost over 3 years₹2,97,000

Total saving with flat pricing₹29,05,500

Average annual saving₹9,68,500/yr

Financial model

The numbers - verifiable and specific

⚠️ Without CrmLeaf HRMS

Cost at 100 employees₹42,000/month (PEPM ₹350)

Cost at 300 employees₹1,05,000/month

High-turnover monthsCharged at peak headcount

Impact of 100 new hires₹35,000/month increase to HRMS bill

3-year total (100 → 300 growth)₹24.3L

Feature access at flat rateMany PEPM tools gate features to higher tiers

✓ With CrmLeaf HRMS

Cost at 100 employees₹8,250/month (flat)

Cost at 300 employees₹8,250/month (same as 100 employees)

High-turnover monthsFlat - no cost impact from headcount fluctuation

Impact of 100 new hires₹0 - flat rate stays at ₹8,250

3-year total (100 → 300 growth)₹2.97L - ₹21.3L saved

Feature access at flat rateAll features included - no module add-ons

₹21.3L

3-year saving growing from 100 to 300 employees: ₹350 PEPM vs CrmLeaf flat

Month 1

when the pricing saving begins - no implementation fee, no annual minimum

₹9.9L

maximum CrmLeaf annual cost for unlimited employees at any headcount

headcount growth impact on CrmLeaf monthly cost - stays at ₹8,250 regardless of hiring

Month 1

The saving starts immediately. At 200 employees: ₹70,000 PEPM vs ₹8,250 flat = ₹61,750 saved in the first month.

Questions

Business case FAQ

CrmLeaf (₹8,250/month flat) beats PEPM at: ₹300/head - 28 employees; ₹350/head - 24 employees; ₹500/head - 17 employees. For any Indian company above 30 employees, CrmLeaf flat pricing is cheaper than standard market PEPM rates. The saving grows linearly with headcount.

Yes. CrmLeaf ₹8,250/month flat includes all modules: Payroll, Attendance, Leave, ESS, Recruitment ATS, OKR Performance, Resource Planning, Expenses, Gratuity, F&F, HR Analytics, Multi-Organisation, Multi-Currency, Tally Integration, Zapier, Webhooks, and all GCC compliance modules. No feature gating, no add-ons, no minimum contract.

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