What is a dispatch order or delivery challan?

A dispatch order, also called a delivery challan or delivery note, is a document that accompanies goods in transit. It records what is being shipped, from whom, to whom, and by what vehicle - without necessarily being a tax invoice or demand for payment.

Is a delivery challan the same as an invoice?

No. A delivery challan documents the physical movement of goods and is typically not treated as a tax invoice. Billing usually happens on a separate invoice, either before or after dispatch, depending on your process.

Do I need to include item values on a dispatch note?

Not always. Many dispatch notes list only descriptions and quantities. This tool lets you optionally include a declared value per item, useful for insurance or customs purposes, without turning the document into an invoice.

Can I record vehicle and driver details?

Yes. There are fields for vehicle number, driver name and transporter, which are commonly required for goods movement documentation and checkpoint verification.

Is my dispatch data stored anywhere?

No. Everything is generated directly in your browser. Nothing you type is sent to or saved on CrmLeaf's servers.

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Dispatch Order Generator

Generate dispatch orders with consignor/consignee details, transport info, and real-time PDF output.

Load sample:PSA Kit

Consignor (from)

Company Logo

Company name

Email / phone

Origin address

Consignee (to)

Consignee name / company

Email / phone

Delivery address

Dispatch details

Dispatch / challan #

Dispatch date

Reference PO / SO #

Vehicle no.

Driver name

Transporter

Items being dispatched

2 line item(s)

Include declared value per item (for insurance / customs - not a tax invoice)

Item / descriptionQtyUnit

Notes

Real-time invoice preview

Acme Manufacturing Ltd.

DISPATCH ORDER

#DC-1001
Date: -
Ref: SO-1001

This is a delivery document - not a tax invoice

Consignor

Acme Manufacturing Ltd. dispatch@acme.com | +1 (555) 140-7788 Warehouse 3, 900 Harbor Way, Long Beach, CA 90802

Consignee

Northline Energy Project Site siteops@northline.com | +1 (555) 906-3332 Lot 17, Ridge Industrial Zone, Austin, TX 78741

Vehicle: TX-47-AB-2190Driver: R. MartinezTransporter: RapidFreight Logistics

Item	Qty	Unit
Cement bags, 50kg	80	bags
Rebar steel rods, 12mm	120	pcs

Goods dispatched in good condition. Please verify quantity on receipt.

Dispatched by

Received by (name, signature, date)

Generated entirely in your browser. Nothing is uploaded.

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FAQ

Common Questions

About dispatch orders and delivery challans.

What is a dispatch order or delivery challan?
A dispatch order, also called a delivery challan or delivery note, is a document that accompanies goods in transit. It records what is being shipped, from whom, to whom, and by what vehicle - without necessarily being a tax invoice or demand for payment.
Is a delivery challan the same as an invoice?
No. A delivery challan documents the physical movement of goods and is typically not treated as a tax invoice. Billing usually happens on a separate invoice, either before or after dispatch, depending on your process.
Do I need to include item values on a dispatch note?
Not always. Many dispatch notes list only descriptions and quantities. This tool lets you optionally include a declared value per item, useful for insurance or customs purposes, without turning the document into an invoice.
Can I record vehicle and driver details?
Yes. There are fields for vehicle number, driver name and transporter, which are commonly required for goods movement documentation and checkpoint verification.
Is my dispatch data stored anywhere?
No. Everything is generated directly in your browser. Nothing you type is sent to or saved on CrmLeaf's servers.

Shipping goods out every week?

CrmLeaf links every dispatch to the original sales order and updates inventory automatically - no re-typing item lists.

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