STAFFING & RECRUITMENT
Turn placements into profit with precise contract billing
- Track billable hours for contract placements directly against the client project
- Automate complex payroll-to-billing calculations for contract staff
- See recruiter performance and pipeline health in real time
- Convert signed client agreements into active placements - no re-entry
- Manage candidate interviews and client tasks in one unified view
Placement Pipeline
Active PlacementsSr. DevOps - FinTech Corp
Contractor: J. Doe
40 hrs
UX Lead - Bright Agency
Direct Hire
Fee Pending
Product Mgr - SaaS Ltd
Contract-to-Hire
32 / 40 hrs
Placement Margin24%
How Staffing Firms Actually Bill
Direct hire fees and contract hourly billing - managed in one loop
Recruitment firms often juggle flat-fee direct hire placements alongside long-term contract billing. CrmLeaf PSA captures the recruiter's activity and the contractor's time in the same ecosystem, ensuring that every placement is tracked for cost, revenue, and margin without double-entry between the CRM and the accounting tool.
Where Staffing Margins Bleed
Six places captures billable time and placement profit quietly slip
PainContractors submit hours in one tool, while billing happens in another, causing errors.
SolutionSeamless flow from timesheet approval to client invoice calculation.
PainRecruiter productivity is measured by 'gut feel' or manual call logs.
SolutionLive activity dashboards showing pipeline velocity and placement success rates.
PainContractor payroll costs aren't visible against client revenue until month-end.
SolutionReal-time margin tracking per contractor and client.
PainClient orders get buried in email, delaying the start of the search.
SolutionStructured client portals for submitting and tracking job orders.
PainPlacement fees are missed because there's no tie-in between the ATS and the billing trigger.
SolutionAutomated billing triggers when a placement status moves to 'Hired'.
PainCompliance and background check status is scattered across spreadsheets.
SolutionIntegrated task tracking for onboarding and compliance checks.
Modules Used
Built from the CrmLeaf PSA modules staffing agencies use most
Recruitment CRM & PipelineContractor Time & TimesheetsPlacement Billing & FeesCompliance & Task OnboardingClient & Candidate Portal
31%
Reduction in billing errors for contract placements
4 hrs
Saved per recruiter per week on back-office sync
100%
Visibility on placement margin across all clients
Instant
Status updates for clients via the portal
Customer Story
"[Specific pre-CrmLeaf problem]. [Specific result with a number]. [One sentence on what changed operationally]."
[Full Name] · [Managing Director] · [Staffing Agency Name] · [City, Country]
Questions staffing agencies ask
Insights for staffing and recruitment firms looking to streamline consultant billing and compliance.
Stop double-entry between recruitment and billing.
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