Free PSA cost calculator
What does your PSA software really cost per year?
Pick your current tool or add up your own stack. See the annual cost, including seat minimums, next to CRMLeaf.
vs. Rocketlane Premium for 15 people
List prices per user per month, billed annually where offered, checked 27 Sep 2026. CRMLeaf at $9 per user per month with no seat minimum.
How to calculate the cost of PSA software
The sticker price per user is only part of the cost. Three things usually change the real number.
- Seat minimums. Some tools bill at least 5 or 10 seats, so a small team pays for empty seats.
- The tier you actually need. CRM, resource planning and invoicing are often on a higher plan than the starting price.
- Add-ons and extra tools. A separate CRM, scheduling tool or e-signature subscription adds up across the team.
Plans used in this calculator
| Tool | Plan compared | Price /user/mo | Seat minimum |
|---|---|---|---|
| Rocketlane | Premium (resourcing and invoicing) | $69 | 5 |
| Scoro | End-to-End (CRM, quotes, resourcing) | $57 | 5 |
| Productive | Professional (first plan with deals CRM) | $25 | 10 |
| BigTime | Essentials (entry plan; resourcing is on Enterprise) | $20 | Not published |
| Harvest + Forecast | Enterprise ($14) + Forecast ($5), billed separately | $19 | None |
| Kantata | Quote only; enter your own price | – | Not published |
| CRMLeaf | All PSA modules | $9 | None |
Sources: Rocketlane, Scoro, Productive, BigTime, Harvest, Forecast, Kantata. Checked 27 Sep 2026. Prices change, so confirm with each vendor.
PSA cost questions
Quick answers about what PSA software costs and why.
How much does PSA software cost?
List prices range from about $9 to $69 per user per month for small and mid-size firms, and enterprise PSA is usually priced by quote. The plan that includes CRM, resource planning and invoicing is often well above the starting price.
What is a seat minimum?
A seat minimum is the smallest number of users a vendor bills, whatever your team size. Rocketlane and Scoro bill at least 5 users and Productive at least 10.
Why compare the higher-tier plans?
Professional services firms usually need CRM, resource planning and invoicing together. The calculator uses the plan that includes those, so the comparison is like for like.
Does this include implementation costs?
No. It covers subscription list prices only. CRMLeaf includes free migration; ask other vendors about onboarding fees.
Keep the savings. Get the full PSA.
CRM, proposals, projects, resourcing, time and invoicing from $9 per user, with free migration.
No credit card · No seat minimum · Free migration