Project Profitability Calculator
See a project's real margin from revenue, hours and cost - instantly, right in your browser. Built for agencies, consultancies and IT/MSP teams who bill services, not just track time.
- Instant results
- No signup required
- Plan with confidence
- Know your true margins
- Built for services teams
- Agencies, consultancies & IT/MSP
Project numbers
What the client is paying, total
All hours worked on the project
Avg. fully-loaded cost per hour
Software, subs, travel, etc.
Blended cost rate = your team's fully-loaded cost per hour (salary, benefits, overhead - not what you bill).
45.5%
Project Margin
$42,000
Revenue
310 hrs
Hours
Project margin
Gross profit
$19,120Strong
Effective rate / hr
$135.48
- Revenue
- $42,000
- Labor cost
- −$21,080
- Other expenses
- −$1,800
- Gross profit
- $19,120
Where this lands
Comfortably above the healthy band - labor is the dominant cost at 50% of revenue.
Healthy margin benchmarks for services work
General guidance for agencies, consultancies and IT/MSP teams - your own targets may vary by contract type.
Under 10%
Losing money once overhead is counted - at risk.
Reprice or cut scope
10-20%
Below target - worth a scope or rate review.
Check your rate and scope
20-35%
Healthy - the industry-standard target band for services work.
Hold this margin
35-50%
Strong - efficient delivery or a premium engagement.
Reuse this pricing
Above 50%
Exceptional - double-check hours and costs are complete.
Check hours and costs
Stop rebuilding this in a spreadsheet every project.
CrmLeaf shows margin like this automatically, live, for every project you run - alongside time tracking, billing and resourcing in one place.
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